All posts by Josef Hertl

CC Speech #7 – Two Village’s Leadership

Welcome to recap of business speech given by our member Alex for his project #7. The project is about researching a topic and introducing the results of the research to the audience. Alex has kindly agreed to post his speech on the blog. Enjoy.

Two Village’s Leadership

In his speech Alex used flipchart to show us graphs in order to support the speech. The photos of the flipcharts are added to the speech.

One day a tired traveler came to one country. There were 2 villages. They made their living by breading the sheep and selling wool and milk. He observed life in the country and noticed a very interesting thing. He noticed how people in the villages bred sheep and recognized some differences. In one village shepherd went in front of the flock (group of sheep), in the second village shepherd followed the sheep. The traveler was interested whether there are different results in both cases. He found out that one village collected in average 20% more wool than the nother. In fact all the rest was the same: same sun, same grass, same water, the difference was only in the approach. What do you think – which village had better outcome?

Chart1_Two village leadership

Let’s have a look on both cases in details. In fact we are talking not about sheep but about different approaches in leadership.

Model 1. Leader goes in the head of the sheep. Commonly used approach.

Benefits:

  • Shepherd goes first and all know who the leader is.
  • He knows the road and the goal. He sees threats and decide how to overcome it.
  • He manages time, defines pace, decides halts, ect.
  • Flock recognizes him as a leader, and does nothing without his order.

Drawbacks

  • Shepherd doesn’t know where the best grass is, the sheep feel it by some unknown way… but they can’t go there because they are led straight. So sheep loose energy instead.
  • Shepherd looks forward to check the road but has to look back very often to have feedback and understand what is happening with the sheep (control). For example wolves or some sheep get tired and fall down. It is not comfortable.
  • Pace. If leader goes faster, older animals get tired and have to run instead of feeding.

All above factors impact (adversely) quality of the wool and milk.

Model 2. Leader follows the sheep.

Benefits:

  • He sees and can control everything: the sheep, road ahead, potential threats.
  • No need to turn back as in the case when shepherd leads the group (useless exercise).
  • Flock goes through the best landscape, selects best food and keeps right pace for the older and younger animals.
  • Even more importantly, the leader delegates.

We all know: if you want something to be done, do it by yourself, because no one can do it better (wrong perception). In this case we have a manager that can’t go on vacation, sits at the office looong hours and sacrifices own life balances (family)… and even if he goes to vacation… he is always on the phone – solving some routine… because people stop working.. no one can take responsibility, can’t work without his request, recommendations..

Chart2_Two village leadership

Chart 2: 4 quadrants
1. Shepherd goes first (weak control – weak delegation)
2. Shepherd goes last (strong control – strong delegation)
3. Anarchy – no control – people delegate only responsibility 🙂
4. Despotism – full control – no delegation

Chart3_Tro village leadership

Chart3: summary
Based on proposed two scenarios, the best place for the leader is to follow the group.

Benefits:

  • Delegation and control
  • Leader has time to think (about new areas, developments of business and people)
  • Leader’s main actions are: supervise, motivate team, teach people… encourage.

The upcoming Humorous speech contest

The humorous speech contest is approaching fast! It will be held by Brno Business Toastmasters on 15th September (Tuesday, as usually). Let us start with a short teaster from the last year’s contest:

Contest

Some of us perhaps still remember the winning humorous speech of the last year given by Tomas. It was indeed very funny and also had shining success on higher competition levels.

The speech was about how he traveled to England for the first time. It focused on his preparation for before the flight and his troubles with suitcase weight. In a funny way he told us which issues he faced and how he managed to deal with them.

“My suitcase was 5 kilograms over the weight limit. For every kilo over the limit, they wanted me to pay extra 10 Euro. Imagine what I thought. My father’s wallet will cry!”

tourist-clipart-travel_046

Do you have your ideas about how a humorous speech should look like? Do you have a great funny topic in mind? Would you like to participate in the contest? Go ahead and contact us on Facebook! (Please consider that only TM members can participate)

Table topics – Buzzwords

The table topics last meeting were very original and yet business related. Our Table topic master, Simeon, prepared a list of 39 buzzwords. That is the words that are particularly suitable for business speech. He explained them all and gave us the task: compose a short story where we sue as many of these buzzwords as possible. Moreover, we were also supposed to rhyme them. Challenging, right?

The list of buzzwords:

Accountable
Agile
Alignment
Analytics
Benchmarking
Bleeding-edge
Cloud-computing
Collaboration
Creative
Cross-platform
Customer-centric
Datafication
Diversity
Enterprise
Framework
Globalization
Holistic
Immersion
Innovation
Invested
Leverage
Mobile
Passionate
Proactive
Quick-win
Real-time
Responsive
Scalability
Seamless
Solution
Startup
Strategy
Streamline
Sustainability
Synergy
Viral
Virtualization
Visibility
Win-win

And an example story by Simeon:

Invested in my post-vacation email clean-up, 
an hour later I had barely progressed a iota, 
I guess it's time to build my very own start-up, 
where you have a daily email quota.

Table topics – Sell the impossible

Last meeting, we had the theme “Anything is possible”. The table topics revolved around that, too. The speakers got a product that was, according to today’s technology and science, impossible. They were tasked with convincing us that the product was indeed real and they had to sell it to us. Take a look at the product below:

These table topics had a little twist in that instead of picking papers, there was a software application that randomly generated the topics. An advantage of this approach was possibility to include pictures to every topic.

A time travel device.

A car that can fly.
flyCar

A USB drive with unlimited capacity.

A device that can provide unlimited energy supply.
perpetuum

A robot that will, in a few years, destroy humanity and rule earth.
terminator

A computer that can sing.

Glasses that let you see through walls.
xRayGlasses

CC Speech #1 – the Icebreaker

In an effort to provide both our new and current members with more resources for preparing speeches, there is an initiative to post speeches from the club members. To kick-start this, I have decided to post some of my old speeches. Today I am starting with the icebreaker I had almost a year ago. For those who would like to read more on what the icebreaker is about, the CC manual entry is publicly available on Toastmasters.org webpage.

Throughout the speech there are comments, which are highlighted in special boxes.
The prepared speech

Each player must accept the cards life deals him or her: but once they are in hand, he or she alone must decide how to play the cards in order to win the game.

Voltaire

I really love this quote, because it says so much about us. We can understand it in many ways. In this speech I am supposed to briefly introduce myself. I would like to bring up few of my favorite cards, so to say. I will speak about three occasions where some cards played or still play a rather important role in my life. And don´t worry, it won´t really be that serious.

I had decided to open up with a quote. That in itself was a good idea, but I read the quote instead of remembering it. If you want to open or close the speech with a quote, learn it by heart.

Everyone among us here holds some cards in his or her hand. Everyone has few cards he or she really likes and loves to play, so to speak. For example here, among us, Bogdan likes to play musical instruments and make friends that way. Tereza ……… Tomas ………. I would like to tell you about few of my cards.

Here I prepared references to other speakers from either the same meeting or the last one. The dots were meant to differ based on the speakers before me. It worked great and gave me a chance to throw in few quite nice jokes.

One of my most favorite cards is, well, playing cards. I just love playing card games. There are many I sometimes play, such as the well-known poker, but the one I really love is called “mariáš”. It is a specific czech game, one could even say it is national czech card game. If someone here feels like playing, just ask. I am always ready of a game.

cards

Then I have this particular card. [Take out ISIC] It used to be one of my favorite cards until recently. It is a symbol for my studies, an important part of my life that is mostly behind me now. Evenings spent by legal discussions and legal drinking with students from Faculty of Law, evenings spent by playing cards with people from Faculty of Informatics, actually also going to the school from time to time. Well, I liked that.

For the last part I had few props prepared. First were simple playing cards, second was ISIC (student's card) and last was the credit card.

Quite recently I swapped this card for this card. Simply put, I started working full-time. Thing is, I really enjoy it so far, but, well, I still realize the point of the job is so that this card [take out credit card] keeps working.

To sum it up, the one thing I would love to tell you is that wherever you are – at work, at school or playing cards at a card table, remember, it is not about the cards you were dealt, it is about how you play them. And most importantly, enjoy the cards and have fun. Thank you.

The speech ended here. Back then we didn't have the QA, so I just left the stage and eagerly awaited my evaluation.
How I felt about the speech

Altogether, I was pretty happy about the speech and the audience seemed to enjoy it, too. However, today I see so much I could have improved. Most of it, however, was related to delivery. Body language, eye contact, vocal variety, speed.

What would I recommend to the other brave people preparing for their icebreaker?

  • Do not make it complicated – it is supposed to be a short speech about yourself.
  • Read the manual before. It has many useful tips and gives you nice idea what to focus on.
  • Find a topic that suits you and is close to you. It helps you ennjoy the speech.
  • Prepare and rehearse a lot. More the preparation, better the speech!

Enjoy your icebreaker & have fun!

Josef Hertl, VP PR

About Toastmasters for newcomers

Recently I have heard quite a lot of questions on what a new guest to our meeting should expect. Since the questions very often repeat, we decided to set up a short QA for guests:

Do I have to prepare something if I want to visit a Toastmasters meeting?
Definitely not! The meeting has many prepared roles, but they are all taken by our members. As a guest your role is to observer and enjoy the meeting 🙂

Will you want me to speak in front of an audience?
Just a little bit. There are two moments in the course of the meeting when we encourage the guests to speak. The first is the introduction, when both members and guests introduce themselves. All you are supposed to do is stand up and tell us your name and occupation. No need to go to the stage! The second time is at the end of the meeting, when we ask the guess for short feedback. You can tell us what you liked and especially what you would improve.
Moreover, almost every meeting has a part called Table topics. Those are short unprepared speeches, where you can participate even as a first time guest, if you want. Take a look at some of the topics here.

Is there something else I should do there?
No, just observe and enjoy.

What about the English? How good should my English be?
As we often say, Toastmasters are all about learning, and that includes improving English. We have few to none native speakers, so nobody of us speaks perfectly and the overall level of English varies rather widely. We even have a role called Grammarian that is dedicated to improving our English, as we often struggle with grammar. That said, in order to enjoy the meeting, you must be able to understand the language and to speak at least a little bit.
I very often encounter people, particularly from IT world, who have very good English, but are too shy to actually speak. If that is your case, believe that we have quite a few IT experts at the meetings and many of us had the same “shyness” issue. Many of us came to the Toastmasters with exactly to shake away that fear of speaking. Guess what – it worked 🙂

Do I have to pay to attend the meeting?
No. Attending the meeting is without any charge.

Should I wear formal clothes?
No. Even though we are Brno Business Toastmasters, we have no special dress-code for the meetings. It is most important that you feel comfortable and can enjoy the meeting.

Is every meeting the same? Does it matter to which meeting I come?
The meetings follow similar structure. For every meeting we have a detailed agenda with description of the roles and time constraints. You can take a look at such an agenda.

Table topics – Change history

Last Tuesday, the theme of the meeting was Time. Our Table topic master, Pavlina, prepared a set of amazing topics that reflected this theme.

There were moments in time that had massive impact on the world today. However, what if they had played out differently? The roles for table topic speakers are described with each of the topics. Enjoy and tell us what you think!

October 28, 2003: Harward student Mark Zuckerberg invented and opened Facematch, the Facebook’s predecessor. Many students complained that their photos were being used without permission. Zuckerberg apologized publicly, and the student paper ran articles stating that his site was “completely improper.” Mark is disapointed and thinking about career of gardener.
Convince him to not give up social networks!

20th July 1903: The Ford Motor Company shipped its first car. You are car salesman. Sell this red Ford to a lady in red.

First Red Ford
First Red Ford

1st July 1979, Sony Corp. introduced the Sony Walkman. The prototype was built by audiodivision engineer Nobutoshi Kihara. His grandmother doesn’t consider it as success because she wanted him to be teacher.
Explain to grandmother importance of his invention and career choice.

2nd December 2001: Energy-trading company Enron filled for bankrupcy, one of the largest corporate scandals in U.S. history. Over the next several years, the name “Enron” became synonymous with large-scale corporate corruption and accounting fraud.
The company employed 21,000 people and you need to say them that are laid off.

30th January 1986, Steve Jobs bought The Graphics Group (later renamed Pixar) from Lucasfilm’s computer graphics division. Over the next 15 years the company produced box-office hits (Finding Nemo, The Incredibles, Ratatouille, WALL-E, Toy Story…) In early 2004, Jobs announced that Pixar would seek a new partner to distribute its films after its contract with Disney expired.
You have your own small studio – become their new partner.

4th April 1973: Martin Cooper (Motorola) invented first pubcicized Handheld Mobile Phone.
Make the first call.

CC Speech #10 – The labyrinth of learning

Welcome to recap of my speech #10. The following text comes from the document I used as a preparation for the speech and thus it is more-or-less exact transcript of the speech itself. The transcription is written in normal text, while my comments are in italic. As I used slides to support my speech, you can see the slides at the places where I showed them to the audience over the course of the speech. This shows the actual content of the speech, but as time permits, I intend to also post how the speech worked, my own impressions and the feedback from the evaluator, so that the reader can see a more complex picture. Enjoy!

To improve public speaking. To be a competent communicator, or, in other words, to be gregarious. To obtain leadership skills. And also very importantly, to learn.

1_intro

As a programmer I have to learn new stuff every day. Every minute, every day I seek ways to solve the programming problems I face. I believe that the same applies to every one of us here. I admit I enjoy that.

However, through the years of my studies at both grammar school and university I discovered an interesting paradox. The more we learn new things, the more we enjoy learning. Therefore, in order to stay on a roll, we should keep actively seeking out more knowledge even if that is not strictly necessary.

If we study more, we will enjoy our jobs more and will be happier overall. Question is what to learn? Is there any particular area of knowledge that is really suitable for our needs?

The answer to this is a resounding “YES, THERE IS”. For me, in particular, it is learning new languages.

  • Studying another language can be done at your own tempo. You may devote few minutes a day to it or few hours or no time at all. It can be entirely up to you.
  • There are readily available resources with very high quality. That means it is quite possible to learn a new language completely for free.
  • Last but not least, learning a new language is respectable. In my experience, your friends and family have far more understanding for learning language than for some other hobbies.
  • 2_which_language

    We are decided then. We are going to learn a new language. The crucial choice is: which one? Imagine me, two years ago, making the exactly same decision. I was thinking: allright, I have basic knowledge of German and a bit less knowledge of Spanish from my grammar school. I should pick one these two languages. However, my IT specialization is computer security. Under that you can imagine encryption and hacking. Should start learning Russian? As intriguing as the idea was, I dropped it in the favor of better options.

    In the end my choice was a practical one. I have a German name. Hertl. In German that means strong, brave, tough. Moreover, when you attend an international conference you usually wear name badges. Since my name is obviously German, people tend to talk to me in German when they meet me. Imagine my embarrassment when my only reply was: “sorry, I don’t speak german”.

    More seriously, I believe German is the language Czech people encounter most often and, therefore it is the economically most sensible one.

    3_old_textbook

    The choice is made. The dice is cast. Let us learn the new language. But how do we do it? Tonight’s meeting is themed around mistakes. Rest assured that in the last two years, in the course of my German studies, I made many of them. When I began, I took an old textbook called “Nemecky s usmevem”. Point is, this textbook was a good source of learning German about two decades ago.

    Yet I spent vast amount of time with that book. I even took the book’s vocabulary and decided to learn it by heart. I even wrote my own application to help me with that. Do you remember recent speech by Martin Plsek on the topic of flashcards? I do now. If I had used such a software then, it would have saved me quite a few hours of my life. Altogether, the time spent with this book was pretty much wasted. Mistake? In a way, yes, but it still pushed me in the right direction.

    memrise

    Another resource I discovered is the webpage Memrise. Essentially, Memrise is composed of flashcards made for you by other users. It is community-driven website, which doesn’t sound like much, but believe me, it is amazingly powerful. It provides you with hundreds of free courses for almost any language of your choice.

    For about half I year I kept doing memory lessons there. Soon I started to feel the progress. Imagine my joy. Now I was moving somewhere.

    Continue reading CC Speech #10 – The labyrinth of learning

    Meeting 179 – Business Meeting, Grammarian Edition

    Grammarian edition? Don’t be afraid, this meeting report will not be all about grammar. However, as I was the grammarian there, I would like you to have a taste of the interesting job the grammarian does throughout the evening.

    First and foremost, the meeting was business-themed. That was reflected in the very beginning, when our new president, Ioana, opened the meeting with a rather unusual question:

    “Would you like to have a Toastmasters meeting in a park?”

    This was both refreshingly different from the usual questions and directly related to the club business. More importantly, it actually gave us a lot of important ideas for the outside meeting. Some people said they absolutely loved the idea of meeting in a park and wanted to go for it. However, few of us suggested caution, mostly because of we are Brno Business Toastmasters and meeting outside does not feel strictly professional, but agreed to try to meet in a park at least once. While we haven’t made any final decision yet, the debate certainly gave us a big incentive to go ahead and plan such a meeting.

    Then Alexy took over and led the meeting. Personally, I must say the meeting was incredible even from the grammar point of view, which is what I am going to focus on. The following lines will be written from the perspective of a grammarian.

    What are the duties of the grammarian role? First, you should listen carefully, notice all grammar mistakes and make a report before the end of the meeting. In Brno Business Toastmasters we have merged grammarian with another role – the ah counter, meaning the grammarian also takes note of the fillers we keep using during the course of the meeting. Last but not least the grammarian counts how many times various people use the word of the day.

    This meeting I decided to try a different approach, as our past VPE Mary suggested. Instead of just correcting the mistakes, I would try to make the role funny and try to take the meeting atmosphere up instead of down. For most roles this comes naturally, but for the grammarian… not so much. The role is, by definition, negative. Also, similar to the quizmaster, you can’t just make things up, you have to work with the resources the other members give you (in this case mistakes).

    I needed special mistakes that would be both clear and fun to correct. So I listened.

    Throughout the meeting it was rather hard to focus on the mistakes, because the speeches were very nice to listen to. The icebreaker, obviously well prepared, caught my attention and I caught no mistakes. But then, at the QA, there came a question from the audience: “How did you feel?” Martha replied: “When I came here, my heart was …” and she searched for the correct word and somebody suggested: “beating”. When I heard this, I almost jumped with joy.

    When I came here, my heart was beating.” This I could work with. Basically, when you are nervous, your heart is pounding or racing. If your heart stops pounding, it is still beating (pounding just means it is beating more quickly and thus more loudly). If it ever stops beating, though, grammar usually is the least of your concerns.

    The second speech was also amazing to listen to and I was totally convinced that there is no need for a TV at anybody’s home. Also we heard that “A dog got missed in a forest”, which would actually mean somebody took a shoot at a dog and missed. While that may definitely be true, the speaker probably wanted to say “a dog got lost in a forest”.

    While we are talking about shooting, I must highlight the expression mentioned by our toastmaster of the evening, Alexy: “A ballot is stronger than a bullet”.

    Table topics, while highly business-themed, were fun, too. Bogdan prepared two groups of papers – one listed company (TM International) departments and the other the speaker is applying for. The speaker’s goal was to persuade the audience (= TM board of directors) that he or she is the right candidate for the job. It was so much fun that I forgot to listen for mistakes.

    Later, when I gave the grammar report, I limited the negative part and tried to focus primarily on the funny mistakes. I started with praising the good phrases, such as “You have the power”, “you can observe that “ and many more. Then I went into the negative – one particular mistake repeated multiple times – wrong usage of much and many and confusing the two. In retrospective, I should have ditched the negative part completely. It is obvious that the audience isn’t very interested in that. The funny mistakes, on the other hand, had much more success. Also I failed to meet the time regulations, but that only shows how much I was enjoying the role 🙂

    Therefore, I believe that the best way to make the grammarian role more interesting while keeping it meaningful is to go with the funny mistakes. It is not easy, it is not simple, but at least in my opinion it does boost the meeting. Let us try that!

    See you next meeting,

    Josef Hertl, VP PR.